For example, retail stores sell products, not projects. However, if your company doesn’t take on jobs, you don’t have to create them in QuickBooks.
In QuickBooks, you can then track income and expenses by job and gauge each one’s profitability. You could create several jobs, one for each place you plumb: Smith house, Jones house, and Winfrey house. Suppose you’re a plumber and you regularly do work for a general contractor. To QuickBooks, a job is a record of a real-life project that you agreed (or perhaps begged) to perform for a customer-remodeling a kitchen, designing an ad campaign, or whatever. If your business revolves around projects, you can create a job in QuickBooks for each project you do for a customer. For example, setting up QuickBooks records for the repeat customers at your store saves you time by automatically filling in their information on each new sales receipt. Real-world customers are essential to your success, but do you need customers in your QuickBooks company file? Even if you run a primarily cash business, creating customers in QuickBooks could still be a good idea. The program takes the data you enter about customers and uses it to fill in invoices and other sales forms with your customers’ names, addresses, payment terms, and other info. In QuickBooks, a customer is a record of information about your real-life customer. QuickBooks throws out the thesaurus and applies one moniker to every person or organization that buys from you: customer. The people who buy what you sell have plenty of nicknames: customers, clients, consumers, patrons, patients, purchasers, donors, members, shoppers, and so on. Whether you sell products or services, the first sale to a new customer often initiates a flurry of activity, including creating a new customer in QuickBooks, assigning a job for the work, and the ultimate goal of all this effort- invoicing your customer (sending a bill for what you sold that states how much the customer owes) to collect some income. You may be fond of strutting around your sales department proclaiming, “Nothing happens until somebody sells something!” As it turns out, you can quote that tired adage in your accounting department, too. Chapter 4. Setting Up Customers, Jobs, and Vendors
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